Goal: I have a bunch of keywords I'd like to categorise automatically based on topic parameters I set. Categories that match must be in the same column so the keyword data can be filtered.
e.g. If I have "Puppies" as a first topic, it shouldn't appear as a secondary or third topic otherwise the data cannot be filtered as needed.
Example Data: https://docs.google.com/spreadsheets/d/1TWYepApOtWDlwoTP8zkaflD7AoxD_LZ4PxssSpFlrWQ/edit?usp=sharing
Video: https://drive.google.com/file/d/11T5hhyestKRY4GpuwC7RF6tx-xQudNok/view?usp=sharing
Parameters Tab: I will add words in columns D-F that change based on the keyword data set and there will often be hundreds, if not thousands, of options for larger data sets.
Categories Tab: I'd like to have a formula or script that goes down the columns D-F in Parameters and fills in a corresponding value (in Categories! columns D-F respectively) based on partial match with column B or C (makes no difference to me if there's a delimiter like a space or not. Final data sheet should only have one of these columns though).
Things I've Tried:
I've tried a bunch of things. Nested IF formula with regexmatch works but seems clunky.
e.g. this formula in Categories! column D
=IF(REGEXMATCH($B2,LOWER(Parameters!$D$3)),Parameters!$D$3,IF(REGEXMATCH($B2,LOWER(Parameters!$D$4)),Parameters!$D$4,""))
I nested more statements changing out to the next cell in Parameters!D column (as in , manually adding $D$5, $D$6 etc) but this seems inefficient for a list thousands of words long. e.g. third topic will get very long once all dog breed types are added.
Any tips?
Functionality I haven't worked out:
if a string in Categories B or C contains more than one topic in the parameters I set out, is there a way I can have the first 2 to show instead of just the first one?
e.g. Cell A14 in Categories, how can I get a formula/automation to add both "Akita" & "German Shepherd" into the third topic? Concatenation with a CHAR(10) to add to new line is ideal format here. There will be other keywords that won't have both in there in which case these values will just show up individually.
Since this data set has a bunch of mixed breeds and all breeds are added as a third topic, it would be great to differentiate interest in mixes vs pure breeds without confusion.
Any ideas will be greatly appreciated! Also, I'm open to variations in layout and functionality of the spreadsheet in case you have a more creative solution. I just care about efficiently automating a tedious task!!
Try using custom function:
To create custom function:
1.Create or open a spreadsheet in Google Sheets.
2.Select the menu item Tools > Script editor.
3.Delete any code in the script editor and copy and paste the code below into the script editor.
4.At the top, click Save save.
To use custom function:
1.Click the cell where you want to use the function.
2.Type an equals sign (=) followed by the function name and any input value — for example, =DOUBLE(A1) — and press Enter.
3.The cell will momentarily display Loading..., then return the result.
Code:
function matchTopic(p, str) {
var params = p.flat(); //Convert 2d array into 1d
var buildRegex = params.map(i => '(' + i + ')').join('|'); //convert array into series of capturing groups. Example (Dog)|(Puppies)
var regex = new RegExp(buildRegex,"gi");
var results = str.match(regex);
if(results){
// The for loops below will convert the first character of each word to Uppercase
for(var i = 0 ; i < results.length ; i++){
var words = results[i].split(" ");
for (let j = 0; j < words.length; j++) {
words[j] = words[j][0].toUpperCase() + words[j].substr(1);
}
results[i] = words.join(" ");
}
return results.join(","); //return with comma separator
}else{
return ""; //return blank if result is null
}
}
Example Usage:
Parameters:
First Topic:
Second Topic:
Third Topic:
Reference:
Custom Functions
I've added a new sheet ("Erik Help") with separate formulas (highlighted in green currently) for each of your keyword columns. They are each essentially the same except for specific column references, so I'll include only the "First Topic" formula here:
=ArrayFormula({"First Topic";IF(A2:A="",,IFERROR(REGEXEXTRACT(LOWER(B2:B&C2:C),JOIN("|",LOWER(FILTER(Parameters!D3:D,Parameters!D3:D<>""))))) & IFERROR(CHAR(10)®EXEXTRACT(REGEXREPLACE(LOWER(B2:B&C2:C),IFERROR(REGEXEXTRACT(LOWER(B2:B&C2:C),JOIN("|",LOWER(FILTER(Parameters!D3:D,Parameters!D3:D<>""))))),""),JOIN("|",LOWER(FILTER(Parameters!D3:D,Parameters!D3:D<>""))))))})
This formula first creates the header (which can be changed within the formula itself as you like).
The opening IF condition leaves any row in the results column blank if the corresponding cell in Column A of that row is also blank.
JOIN is used to form a concatenated string of all keywords separated by the pipe symbol, which REGEXEXTRACT interprets as OR.
IFERROR(REGEXEXTRACT(LOWER(B2:B&C2:C),JOIN("|",LOWER(FILTER(Parameters!D3:D,Parameters!D3:D<>""))))) will attempt to extract any of the keywords from each concatenated string in Columns B and C. If none is found, IFERROR will return null.
Then a second-round attempt is made:
& IFERROR(CHAR(10)®EXEXTRACT(REGEXREPLACE(LOWER(B2:B&C2:C),IFERROR(REGEXEXTRACT(LOWER(B2:B&C2:C),JOIN("|",LOWER(FILTER(Parameters!D3:D,Parameters!D3:D<>""))))),""),JOIN("|",LOWER(FILTER(Parameters!D3:D,Parameters!D3:D<>"")))))
Only this time, REGEXREPLACE is used to replace the results of the first round with null, thus eliminating them from being found in round two. This will cause any second listing from the JOIN clause to be found, if one exists. Otherwise, IFERROR again returns null for round two.
CHAR(10) is the new-line character.
I've written each of the three formulas to return up to two results for each keyword column. If that is not your intention for "First Topic" and "Second Topic" (i.e., if you only wanted a maximum of one result for each of those columns), just select and delete the entire round-two portion of the formula shown above from the formula in each of those columns.
How can I achieve the following:
Sheet1: has a range of cells A1:M13 which have conditional format rules: if text is exactly "1" (to "15" so 15 rules) → each number gives the cell a different background filling.
Sheet2: I want do Conditional Formatting on range A1:M13 based on the cell values in Sheet1!A1:M13.
At the moment I have the following custom formula in conditional formatting:
=if((INDIRECT("Sheet1!A1:M13=1")))
What do I do wrong? Do I have to set format of Sheet1 to value=1 instead of text is exactly "1"?
Apply this to range A1:M13 in Sheet2 for cell to cell comparison:
=1=INDIRECT("Sheet1!"&CELL("address",A1))
try:
=INDIRECT("Sheet1!"&A1)=1
or
=INDIRECT("Sheet1!"&A1)="1"
I have a column in my table which looks like below.
ResourceIdentifier
------------------
arn:aws:ec2:us-east-1:7XXXXXX1:instance/i-09TYTYTY79716
arn:aws:glue:us-east-1:5XXXXXX85:devEndpoint/etl-endpoint
i-075656565f7fea3
i-02c3434343f22
qa-271111145-us-east-1-raw
prod-95756565631-us-east-1-raw
prod-957454551631-us-east-1-isin-repository
i-02XXXXXXf0
I want a new column called 'Trimmed Resource Identifier' which looks at ResourceIdentifier and if the value starts with "arn", then returns value after last "/", else returns the whole string.
For eg.
arn:aws:ec2:us-east-1:7XXXXXX1:instance/i-09TYTYTY79716 ---> i-09TYTYTY797168
i-02XXXXXXf0 --> i-02XXXXXXf0
How do I do this ? I tried creating a new column called "first 3 letters" by extracting first 3 letters of the ResourceIdentifier column but I am getting stuck at the step of adding conditional column. Please see the image below.
Is there a way I can do all of this in one step using DAX instead of creating a new intermediate column ?
Many Thanks
The GUI is too simple to do exactly what you want but go ahead and use it to create the next step, which we can then modify to work properly.
Filling out the GUI like this
will produce a line of code that looks like this (turn on the Formula Bar under the View tab in the query editor if you don't see this formula).
= Table.AddColumn(#"Name of Previous Step Here", "Custom",
each if Text.StartsWith([ResourceIdentifier], "arn") then "output" else [ResourceIdentifier])
The first three letters bit is already handled with the operator I chose, so all that remains is to change the "output" placeholder to what we actually want. There's a handy Text.AfterDelimiter function we can use for this.
Text.AfterDelimiter([ResourceIdentifier], "/", {0, RelativePosition.FromEnd})
This tells it to take the text after the first / (starting from the end). Replace "output" with this expression and you should be good to go.
For years I have been using a very long formula to help me achieve what I am going to ask here.
Basically, every month I download my Credit Card statement and use a bunch of formulas to sum it up in a better way to import into my accounting software. What my formulas do is that it reads the Description in each row and based on the content of that row it rewrites that description.
For example: In my credit card it may say "Starbucks Main St.", so it looks for that information in a list and if it finds "Starbucks", it will rewrite (in the cell where the formula is located) to "Coffee".
So, what I have is:
Column B > Original Description from Credit Card Statement
Column F > Keyword to be found
Column G > New description
The problem is that I use an IF Search formula that has to be as long as the size of that list. It works, but I wonder if it can't be simplified. Another "issue" is that I can't use an arrayformula, so putting the formula on top of the spreadsheet and it would expand to the whole statement.
Here's an example:
https://docs.google.com/spreadsheets/d/14255Sz28ItSMZ32EebIFiAHQFxtyCJakN5q3gYUB-N0/edit#gid=0
ANY ideas?
try:
=ARRAYFORMULA(PROPER(IFNA(VLOOKUP(REGEXEXTRACT(PROPER(B2:B);
SORT(TEXTJOIN("|"; 1; PROPER(G2:G)); 1; 0)); G2:H; 2; 0); B2:B)))
I would like to check each B row if it contains anything from F1:F619 and E rows should display draft if it does and publish if it doesn’t.
I’ve looked everywhere in the Google Sheets documentation and everywhere and I cannot find any formula to do that.
Here is the spreadsheet: https://docs.google.com/spreadsheets/d/1_zH5ty4ADUv12eaNgH_16qyYTDRo-LC7g50GfuYklsI/edit?usp=sharing
Video describing the issue:
https://streamable.com/a6u6b
paste in E1 cell:
=ARRAYFORMULA(IF(LEN(B1:B),
IF(REGEXMATCH(B1:B, TEXTJOIN("|", 1, F1:F)), "draft", "publish"), ))