I have a standard sheet formatted like this, with columns going linearly
First Name Last Name Contact Type Address Address 2 City State
My goal is to take the data in this sheet and format it differently in another sheet, like this, vertically
First Name Last Name
Contact Type
Address
Address 2
City State Zip
For the users, they can then use this to print out mailing labels (plus for some of my users, reading info in block form is just easier)
So I can do something like this in the new sheet
={NameDirectory!B4&" "&NameDirectory!C4}
={NameDirectory!D4}
={NameDirectory!E4&" "&NameDirectory!F4}
etc, so each line grabs the right data, so the address appears in a block
Of course, the next block will be similar
={NameDirectory!B5&" "&NameDirectory!C5}
={NameDirectory!D5}
={NameDirectory!E5&" "&NameDirectory!F5}
The only thing that changes is the number as I have merely shifted down a row.
I keep thinking there must be an easier way to do this, other than copying the formula, pasting it in and manually changing B5 to E5. Likewise, I can drag the formula down multiple rows, but it changes the number not the letter as I want.
Is there anyway I can achieve what I want without a lot of copying and pasting?
Here is an example (not sharing the original as it as real contact information, so this has two entries, but the original has around 50+)
https://docs.google.com/spreadsheets/d/1Ob4JXRT0CqqOb94-3Mqt1wu2LSsm3oeodc0eTPtT_3U/edit#gid=0
try:
=ARRAYFORMULA(FLATTEN(QUERY(SPLIT(FLATTEN(QUERY(TRANSPOSE(SUBSTITUTE(
{Sheet1!A2:A&" "&Sheet1!B2:B, Sheet1!C2:E, Sheet1!F2:F&", "&Sheet1!G2:G&" "&Sheet1!H2:H, Sheet1!I2:K,
IF(Sheet1!A2:A="",," ")}, " ", CHAR(13))),,9^9)), " "), "where not Col2 contains ','", 0)))
Related
I am learning how to use formulas in spreadsheets, I do use libre office.
I need to sort out data in a quite huge messy spreadsheet.
Each column contains mixed data, the sheet is huge, dozens of columns and thousands of rows, if the spreadsheet does not contain errors each cell in a row either contains a different keyword or is empty, there should not be two cells in the same row containing the same keyword.
The problem to solve is to sort out all the data so to reach to have a new spreadsheet in which each cell marked with a given specific keyword is kept in the same position but placed in one column dedicated to that same keyword.
the kind of spreadsheet with mixed up cells to be sorted out
the data in the spreadsheet has to be fixed so to appear in this way
A formula that can be used to extract sorted out data from a cell is the following:
=IF(SEARCH("Text1";B2;1);B2;0)
The formula can be dragged to each cell below to hit the proper cell next to it. The result is correct.
The results are correct, but I do not know why the expected 0 is not printed, there is #VALUE! instead
The logic is very simple, if the cell contains the keyword or any other text that contains that keyword the result is the full content of that cell, otherwise the result is 0.
Here comes the first question, why do I get #VALUE! as a result for those cells that do not contain the keyword? I expected to get 0 instead, just as indicated in the formula,
I tried to leave this filed empty and also to put the 0 result in quotes, the actual result is always the same, #VALUE!...
However, of course this formula extracts only the information contained in one column, so for each other column the process must be repeated.
In order to avoid to create a column with the formula for each column in the spreadsheet or anyway to process each column one by one and more importantly to have then to merge all the results to form one columns containing only cells with a given keyword I thought to use the same formula extending the parsing to each next cell in the row as follows:
=IF(SEARCH("text";B2;1);B2;IF(SEARCH("text";C2;1);C2;IF(SEARCH("text";D2;1);D2;0)))
The logic is very simple and should output in one go a column containing all the cells containing the keyword that are found in the row, check if the first cell in the row contains a word using the search function, if does then the result is the content of that cell, otherwise perform the next test, the next test is the same, check if the next cell contains a certain word using the search function, if does then the result is the content of that cell, otherwise proceed to the next test…. and so on until last test, if no test gave a true result then print 0 (but we get #VALUE!, OK I could live with that...).
In theory should work for a any number of cells, but in the practice does not at all, in fact does work only for the first IF test and cell indicated in the formula.
WHY?
The result using the extended version of the formula to parse N cells in sequence is the same obtained with the simple formula to parse only one cell
Finally, how do I resolve this problem using IF and Search?
Is there any other better approach and way to solve this kind of problems and sort out data in huge spreadsheets of this kind?
Thank you for any hint and help.
So I have searched through several different questions related to this. None of them seem to be asking exactly what I'm looking for and none of the solutions I've found have worked for me thus far.
I have several columns of data (Player names) where each column's values are generated from a formula in the 2nd row of that column. The 1st row is a header (Game name). This whole range is the collection of which players are willing to play which games. These are columns D-J(ish, the list is dynamically generated with another formula, based on form responses)
I have another range of data where the 1st column is the Player and the 2nd is the player's PREFERRED game. This data is also generated with a formula based on form responses. These are columns A-B.
Here's what I'm trying to do
Using conditional formatting in columns D-J, I want to highlight the player's name if this game (in row 1 of this column) is their preferred game (range A2:B).
I've tried several different variations of VLOOKUPS, MATCHES, and FILTERS in the conditional formatting, but so far nothing has worked. The problem I run into every time is that I can't figure out how to reference the cell that the formatting is applying to, but still have it reference each individual cell over the whole range.
I know I could do this if I applied an individual conditional formatting to each individual cell. However that is a very time consuming and inelegant solution to this issue considering I'm expecting my data range to be much larger in the future. I need a conditional formatting formula that will work across the whole range or , at the very least, for an entire column.
This is a mock of what I'm trying to accomplish:
This is a link to a mock of my sheet so that you can clearly see the data layout and specific formulas I'm using:
https://docs.google.com/spreadsheets/d/1wy1T6dWJwNC_EfdCAbkuxtkJH7y4Cg3x4IyEk6R567M/edit?usp=sharing
use:
=REGEXMATCH(D3, TEXTJOIN("|", 1, FILTER($A$3:$A, $B$3:$B=D$2)))
I've set up a Google Sheets workbook that synthesizes data from a few different sources via manual input, IMPORTHTML and IMPORTRANGE. Once the data is populated, I'm using INDEX MATCH to filter and compare the information and to RANK each data set.
Since I have multiple data inputs, I'm running into a persistent issue of names not being written exactly the same between sources, even though they're the same person. First names are the primary culprit (i.e. Mary Lou vs Marylou vs Mary-Lou vs Mary Louise) but some last names with special symbols (umlauts, accents, tildes) are also causing errors. When Sheets can't recognize a match, the INDEX MATCH and RANK functions both break down.
I'm wondering how to better unify the data automatically so my Sheet understands that each occurrence is actually the same person (or "value").
Since you can't edit the results of an IMPORTHTML directly, I've set up "helper columns" and used functions like TRIM and SPLIT to try and fix instances as I go, but it seems like there must be a simpler path.
It feels like IFS could work but I can't figure how to integrate it. Also thinking this may require a script, which I'm just beginning to study.
Here's a simplified example of what I'm trying to achieve and the corresponding errors: Sample Spreadsheet
The first tab is attempting to pull and RANK data from tabs 2 and 3. Sample formulas from the Summary tab, row 3 (Amelia Rose):
Cell B3: =INDEX('Q1 Sales'!B:B, MATCH(A3,'Q1 Sales'!A:A,0))
Cell C3: =RANK(B3,$B$2:B,1)
Cell D3: =INDEX('Q2 Sales'!B:B, MATCH(A3,'Q2 Sales'!A:A,0))
Cell E3: =RANK(D3,$D$2:D,1)
I'd be grateful for any insight on how to best index 'Q2Sales'!B3 as the correct value for 'Summary'!D3. Thanks in advance - the thoughtful answers on Stack Overflow have gotten me this far!
to counter every possible scenario do it like this:
=ARRAYFORMULA(IFERROR(VLOOKUP(LOWER(REGEXREPLACE(A2:A, "-|\s", )),
{REGEXEXTRACT(LOWER(REGEXREPLACE('Q2 Sales'!A2:A, "-|\s", )),
TEXTJOIN("|", 1, LOWER(REGEXREPLACE(A2:A, "-|\s", )))), 'Q2 Sales'!B2:B}, 2, 0)))
I'm currently working on a non profit project where I need to reformat the way the data in the rows displays.
At the moment, this is how the row data looks:
Save The Children (Donation)|10.00{0}{2}
And I need it to output like this instead:
donation_id:save_children|quantity:1|total:10.00
The first problem is sometimes there's multiple items within the row:
Save The Children (Donation)|10.00{0}{2} / Save The Forrest|15.50{0}{2}
In which case it would need to be separated by a semicolon:
donation_id:save_children|quantity:1|total:10.00;donation_id:save_forrest|quantity:1|total:15.50
The second problem is, we have 9 donation variables/causes, each needing to convert the output to a different "donation_id".
So every time it finds:
Save the Children, it needs to convert to: donation_id:save_children
Save the Forrest, to, donation_id:save_forrest
Save the Animals, to, donation_id:save_animals
And so forth.
And the third problem is that the donation amounts are variable (as people donate whatever they wish), so the "total:" dollar value that we ouput will often be different.
How would I go about doing this with the regex?
Thank you
You can use below regex
(Save) The (Children|Forrest|Animals).*?\|([0-9]+\.[0-9]+)\{0\}\{2\}([\s\/]+)?
substitution/replace with
donation_id:$1_$2|quantity:1|total:$3;
When I test for
Save The Children (Donation)|10.00{0}{2} / Save The Forrest|15.50{0}{2}
Output is
donation_id:Save_Children|quantity:1|total:10.00;donation_id:Save_Forrest|quantity:1|total:15.50;
Test it online!
Cell A1=Alice
Cell A2=Adam Love $A$1
How can I make the cell A1 content as variable so I could use it in anywhere in my worksheet?
You don't have to do something special to achieve this; every cell is available by its cell reference [file].[sheet].[Col][Row]. The only thing is that you can't just put the cell reference as plain text into another cell - you'll have to use a function or a formula instead.
In you example, your aim is to concatenate a string ("Adam Love") and the value of another cell. So, the solution is to use the CONCATENATE() function in the following way:
=CONCATENATE("Adam Love "; $A$1)
Another option is to define a name (Data > Define Range...) say Name:
_A
and Range:
$Sheet1.$A$1
then apply a formula such as:
="Adam Love "&_A
but for your example the effort of setting up the defined name is unlikely to be justified by savings in keying. However this can at times be useful, for example where sheet names are lengthy or keying them is prone to error (the formula above returns the same result even if on a different sheet) and complicated formula can be easier to read (eg=Qty*Price).