I am a new user of power bi. I am currently using free account of power bi and used share to web feature to share my report publicly.
Using free account i want to share my report with multiple users while stopping my report consumers to re-share the report. If that is not possible using free account then is it possible to buy only one pro account and attain my objective defined above?
Buying multiple pro accounts for each individual is not possible as there would be many consumers of my report. Buying premium account is also not possible as it is too expensive.
The only way to share reports is from Pro User to Pro User, via Workspaces or direct sharing or App. In the sharing options for the report to the other users you can turn off the allow the recipients to share as well. Or you can allow workspace consumers to be read only.
Sharing using the 'Share to Web' function creates a publicly accessible URL, if anyone passes that URL to anyone else, they will be able to see it, and it is NOT secure, and you can't limit/restrict access.
For these use cases, the best solution is to embed the report in an (web) application. Start with Tutorial: Embed Power BI content into an application for your customers.
Related
My team plans to build a web platform which gathers data in a DB about different crypto transactions. I am planning to use Power BI to get that data from the db and build some reports which will be embedded into the web platform, reports which will be accessed by users who log in in the web platform.
Is this possible, taking into consideration the following aspects?
I want to apply row level security access so that users who log on the web platform will be able to see only data related to them?
Should I assign a Power BI Pro license to each user who registers the platform in order to be able to see the data or is there any other solution to this?
How often may I set-up data refreshes/updates? 30 minutes?
I am looking to apply row level security access and have users access the reports based on their web platfrom login credentials. Hopefully this is possible. I read something about Power BI Report for Customers using App Owns Data. Is this the right solution?
For the App Owns Data, you will be building a portal on top of an embedded capacity. I assume that you will be using an 'A' Sku.
I want to apply row level security access so that users who log on the
web platform will be able to see only data related to them?
Yes you can use RLS to control what users see what data, in an embedded context . (See here)
Should I assign a Power BI Pro license to each user who registers the
platform in order to be able to see the data or is there any other
solution to this?
No, you don't need a PBI Pro license for each user for your platform, this is handled by the capacity. You'll only need Pro for those who are developing the reports. Your other users, handled by your web portal will be 'read only'.
How often may I set-up data refreshes/updates? 30 minutes?
You can set up the report schedule as normal in the portal, up to 48 times per day with a capacity based Power BI Dataset.
I would take a look at the MS documentation here for more details on the what embedded can do, and also capacity planning for your users.
My company has been using free office 365 accounts, so they can neither share nor see each others Power BI reports/dashboards/ whatever. How do I work around this without paying for pro account 'If' such a workaround is possible.
Sharing is a Pro feature. With Free accounts you can use only Publish to web (Public), which is very limited feature, makes the data publicly available (so it is definitely not suitable for your use case) and must be explicitly enabled by your tenant administrator, or to share .PBIX files internally with your collogues (by e-mail, network share, or something similar).
As a conclusion, your best option is to start paying for it. If your company has development skills, you can also embed these use app owns data scenario, which is normally used to share Power BI elements with your customers outside of your organization, to share the reports with your co-workers.
To share without Pro licenses you can’t share using the Power BI service. But you’re free to share your .pbix files with your colleagues using a file share, SharePoint, OneDrive, etc. They will need Power BI Desktop to open the files.
I work for a small team of developers using Power BI Desktop to create reports for different customers. An increasing number want to pull data from Business Central. I'm also finding they don't want to create an account for me on their tenant but are happy to provide 'guest' access. My question is, when starting a new project for a customer, is my only option to remove all credentials for the Business Central connector and start again with the appropriate ones? Also, if I want to publish to the customer's tenant I cant seem to sign in as myself, so how do I do this? Uploading files directly is possible, but we like to use pbi datasets and then point other reports at these datasets. Trying to upload these files just results in an error.
I have a dashboard I've built using Power BI, that contains sensitive information. I want to share this dashboard with external users outside of my organization, that do not and will not have PowerBI.
From everything I've read, it appears I have a few options:
The external recipient of the dashboard would need to download Power BI Pro (from my understanding, they won't be able to view my dashboard with anything other than Power BI Pro?)
I somehow embed my dashboard in a Sharepoint which the external recipients have access to - but from what I've read, this seems likely to fail since they don't have Power BI.
I publish dashboard to the web, and have no way to password protect or restrict access.
Are these my only options? Am I correct in that anyone I wish to share the dashboard with needs Power BI Pro to view, or I need to publish it to the open web and let it be publicly available?
If this is the case.. this is just one more reason I am disenchanted by Power BI.
There are other options in addition to these you mentioned already (i.e. directly sharing through adding users to the workspace, embed in SharePoint and Publish to web).
Sharing (except Publish to web, which is public) require both the publisher and the consumer to have Power BI Pro licenses (which is not the case for you). Purchasing Power BI Premium (P SKUs only) will allow you to share reports with non-Pro (i.e. Power BI free users), but they still needs Power BI licenses (although free). Also this will costs you thousands per month and has annual commitment, which means you can't buy this for a month or two.
If this doesn't work for you, you can also:
Export these reports to PDF or PowerPoint and share the files with them.
If the report imports the data (see Dataset modes in the Power BI service), you can send them the .pbix file directly. It can be opened in Power BI Desktop even without having no Power BI account at all.
Publish the report to local instance of Power BI Report Server, where you can control who can access the report. You need either Power BI Premium (P SKUs) or SQL Server Enterprise with software assurance for that.
Embed the report using Power BI's API into custom written application, implementing app owns data scenario (see Tutorial: Embed Power BI content into an application for your customers and for example this answer).
To add to Andrey's answer, depending on the number of users you can use Azure AD B2B so you can have guest users access your Power Bi Reports and allocated work-spaces. However it depends on the number.
For example if you need to add 100 users, and you pay for the Power BI Pro licenses then it would be cheaper to design a basic portal and use the Power BI Embedded option and build you own basic web portal to embedded the reports in (The app owns data scenario). The basic A SKU's start around the same price as about 73 Pro licenses, or £570 per month. There will be extra cost in development of the portal and the running costs on top of the Embedded price
If your external end user is going to pay for the Pro license, then Azure AD B2B could work for you.
Hope that helps
We are working Power BI Reports and we are new in Power BI. For embed Power BI reports in our web application we want to choose Rest APIs.
Is it possible that we subscribe only one Power BI Pro account and publish our all reports and it could be available for all end-users with access token?
Technically that's possible, but I'm not sure if it's ok from licensing point of view.
I mean, Power BI Premium was released so that not all of the people in the organization should need Pro licenses. With Premium you're able to create and publish a report with a single Pro license and everybody else viewing the report can be Free-license users. The report might contain some Pro-freatures (like a gateway connection to on-premise) and it's still viewable to Free-users.
Premium isn't cheap, but it might work in some middle to large size organizations.
Another way to publish a report to multiple users is to use Publish to web -feature (https://powerbi.microsoft.com/en-us/documentation/powerbi-service-publish-to-web/), but it's got some limitations and security related issues.