I have configured data gateway
I can publish Power BI reports now.
I tested it through my own account it is working
now, I asked other users to check reports and gave them this link
https://app.powerbi.com/groups/me/list/reports
but unfortunately non of them managed to get access, all have invalid password !!! and when they try to reset the password they got a message saying "password reset can only be done by the admin"
not sure why is that!
do we have to add these users somewhere and configure them? if so, where?
If you want other people to see the reports you have built, you need to share the reports with these people via the Share functionality. Just giving them the URL to your workspace won't work.
Also, you need a Power BI Pro license to share reports or dashboards, and the people you invite to see your reports will also need Pro licenses to see the shared reports/dashboards.
For more detail try the documentation. Ways to Share Your Work in Power BI
Related
Hi I am using a free license of Power BI account to build report. If I want to embed the Power BI report to my company's html page, should I have to own a Pro license to do that?
Basically I am asking after my couple of days of free trial license, can I still have the function to do so?
Thanks
With the free version you can use 'Publish to Web', but reports have to be in 'My Workspace' you'll not be able to share items to web from other workspaces, that will require a Pro license. If the option is turned off in the Power BI tenant, (it is turned off by default) by your Power BI Admin, then you will not be able to publish items at all.
More details on the MS Doc website here: https://learn.microsoft.com/en-us/power-bi/consumer/end-user-features
Please note, publish to web should only be used for data that can be consumed by anyone freely as it is not secure. You haven't mentioned what type of report it is, or the data it will contain in your company's html page. If it contains company confidential data, do not use 'publish to web' as anyone with the url can access the report.
If for example, it shows freely available data, then it is safe to use. Some local authorities use 'Publish to Web' to show data such as bin collection, service KPI's, covid rates, and pollution levels in the city center, all publicly accessible data, presented in a visual manner.
If the data cannot be shared publicly, then your other option is to only share with other Pro users to allow show the page in your website, it will then prompt the user to login Power BI.
I am trying to add a user by email in the power bi app RLS. For this, I have created a Role and then publish the report online. Now I want to add the user. But I am unable to do it. Below is the screenshot
It clearly says the "One or more email addresses are outside your organization: gmail.com".
I have checked the admin portal the Invite to the external user is enabled.
I don't know what is the main reason, but I am stuck to it.
Any help would be highly appreciated.
I created a report and have shared it with the individual who requested it. I have the capabilities to export the report to a pdf from the power bi service, and need to see if i can let that user do the same. Anyone know how to accomplish this, and if not, is there an alternative that will easily capture the report at that time and allow them to take notes of it. Thank you for the help!
This should be controlled in the Tenant Settings of the Admin Portal.
I have published reports from Power BI desktop to Power BI service.
I want the users to be able to do their own analysis with the datasets/data model BUT I don't want them to have the ability to download the .pbix file.
Note: I am not using premium capacity.
I have tried the permissions as well. If the user is a "Viewer" then they cannot access the datasets.
If they are members and contributor then yes they can access the data set, but are also able to download the .pbix file which is what I don't want them to do.
Option 1
The only option is to disable "Export data" option under Admin Portal.
Turning off this option will prevent the whole organization from Exporting data to Excel/CSV , as well as Downloading PBIX file.
The admin portal is accessible to all users who are Global Admins in Office 365 or have been assigned the Power BI service administrator role.
Option 2
Are the members of the O365 group set as members or admins in your app? I had the same issue with one of my reports and changing the users in the group to members took away their ability to download the report as a .pbix.
You can check this by going to the Edit Workspace (same place you set Members can only view Power BI content) and checking the list of users. Each user should have either Admin or Member next to their name. If you do not want the user to have the capability to download the file, you should set them as a member.
When you publish your report from Power BI Desktop, publish it in your "My Workspace", rather than other workspaces where your audience has access to.
This allows your audience to view your dashboard/report, but they don't have the option to "download pbix file". Please see if this option works for you, it's working for me.
Please note, your audience still has ability to "Analyze in Excel" with "Build Permission".
the tenant admin can disable the ability to download .pbix files and paginated reports in Admin portal > Export and sharing settings > Download Reports
it can be applied to the entire org or specific security groups. please see the screenshot attached for details
I've been looking at options for sharing my Power BI reports with clients in a secure manner. By looking through the documentation and was looking into Power BI embedded, however, one of my colleagues suggested that instead of going through all of that we should simply publish the iFrame to a password protected website in our own site as to reduce the workload.
I was interested has anyone tried this and had any success? Are there any drawbacks to using this method? I'm fairly new in this field so I am afraid I am missing something.
Why not create a user account in your domain ClientName#yourdomain.com and share the reports/dashboards as per normal internal sharing?
To answer your question directly, I have done this before and it worked fine.
Keep in mind that the iFrame is public so once the user has that user from the iFrame they would need to log into that page, they can go directly to the url within the iframe.