I need to add a PictureURL property in User Profile service. This property will have users signature associated with it. So when user sign any document, approval workflow gets the users sign and add it in signature block.
This column will be visible to user in user profile and user can changes it in user profile. Is there any way we can create second PictureURL property in User Profile?
Update:
I have not find a way to do it. but for my issue I have created a URL field which stores value of user sign image.
Check out Create a user profile property
1. Verify that the user account that is performing this procedure is a member of the Farm Administrators SharePoint group or is a Service
Application Administrator for the User Profile service application.
2. On Central Administration, in the Application Management section, click Manage service applications.
3. On the Manage Service Applications page, in the Type column, click the User Profile service application.
4. In the Operations group of the ribbon, click Manage.
5. On the Manage Profile Service page, in the People section, click Manage User Properties.
6. On the Manage User Profile Properties page, click New Property.
7. On the Add User Profile Property page, in the Property Settings section, in the Name text box, type a name to be used by the User
Profile service application for the user profile property.
8. In the Property Settings section, in the Display Name box, type the user profile property name that will be displayed to all users.
9. On the Type drop-down list, click the data type for the property.
In the Length box, type the maximum number of characters that are allowed for values for this property.
10. In the Length box, type the maximum number of characters that are allowed for values for this property.
11. Click to select Configure a Term Set to be used for this property to associate the profile property with a managed metadata term set and
select a term set from the drop-down list.
12. In the Sub-type of Profile section, select the Default User Profile Subtype to associate the default user profile subtype with
this user profile property.
13. In the User Description section, in the Description box, type the instructions or information that is displayed to users about this user
profile property.
14. In the Policy Settings section, select the policy setting and default privacy setting that you want for this property. Click to
select User can override box to enable users to override these
settings.
15. In the Edit Settings section, select whether users can edit values for this property.
16. In the Display Settings section, specify if and how the property will be viewed by users.
17. In the Search Settings section, select the Alias check box, the Indexed check box, or both, depending on the kinds of searches that
you want to be associated with this user profile property.
18. In the Property Mapping for Synchronization section, click Remove to delete or change an existing mapping.
19. In the Add new Mapping section, specify the source data connection, attribute, and synchronization direction for the mapping.
When you are finished, click Add.
20. Click OK.
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I have Created the SharePoint custom List with 3 views(Ex.test1,test2,test3).
I want to assign 3 views to 3 user,one should not have permission to view other's view.
Any help would be appreciated.
As far as I know, this is simply not possible, i.e. assigning views to a certain user. You can have 'Public' views (visible to everyone with access to the list as the name implies) and 'Personal' views (visible only to the user who created them, the user must have the relevant permission enabled for this). Personal views cannot be shared.
Also, if it is critical that data is only visible to certain users and not others, a user can look at items not in their View by simply changing the ID in the Item View in the URL so View filtering is not a good way to go about this.
Could you please elaborate on what exactly are you trying to achieve, i.e what is the difference between the views etc.?
UPDATED:
Here you can get another good solution.
https://sharepoint.stackexchange.com/questions/253723/restrict-list-view-to-role-sp-o365
It is really good solution because you need only admin rights and no code.
You need to create folders, break role inheritance and add permissions on folders.
My OLD answer:
From my experience It is depend on what is your expectations from solution, your limits, what you want to get and what things you can sacrifice and in some cases what SharePoint edition you are using.
Note: SharePoint does not have out-of-box fully customizable list item permissions.
I can say about some expectations, some details, some solutions and workarounds and how to implement this.
You can try to get something that applied to you:
.1. You want to disallow users to see other users views. But:
users with specific permissions can create their own views and therefore they can create views with all fields and all list items data from other disallowed views,
users can get data about all fields in list items and all list items from REST API, JSOM API and other SharePoint out-of-box web services,
users can open any list item, change URL item ID to another and see any data from other list item.
To achieve this you can:
.1.1. Open list under each user and create its own Personal View.
Personal Views displayed only for individual users.
.1.2. Create Public View and set its Target Audience.
Open view page -> in right corner click Gear icon -> Edit Page -> on the page click arrow icon on list view web part -> Edit Web Part -> Section "Advanced" -> Field "Target Audiences".
If you does not have this option then enable target audiences.
List Settings -> Audience targeting settings -> Enable audience targeting.
In audiences you can specify SharePoint users or groups who has permissions to see this web part.
Here you can see different uses of audiences and how to enable it on list or library: https://support.office.com/en-us/article/target-content-to-specific-audiences-33d84cb6-14ed-4e53-a426-74c38ea32293
.1.3. Create Public View, open its page, edit page, delete List View Web Part, add Content Query Web Part and set its Target Audience.
Here you can see info about Target Audiences:
https://support.office.com/en-us/article/target-content-to-specific-audiences-33d84cb6-14ed-4e53-a426-74c38ea32293
But I didn't perform this by myself.
.1.4. Add javacript to list view page.
This javascript will check user permissions and hide view or redirect user to some other location or will make other actions.
.2. Users cannot see other users created list items from any source (any list views, any API and web services).
.2.1.
Note: this is limited. User can only read, edit list items which created by him. You cannot apply this on other users created list items.
To achieve this you can:
List Settings -> Section "Advanced settings" -> Block "Item-level Permissions" -> "Read items that were created by the user" and "Create items and edit items that were created by the user" options.
.2.2. Create different lists for different users with different permissions.
.2.3.
Note: this is limited by SharePoint unique permissions limits.
You can create SharePoint workflow that run on list item creation. This workflow will break list item role inheritance and set new permissions for this items by some conditions.
This is may be good but here some limits exists. SharePoint limit list to have more than some limit number of list item unique permissions.
.2.4. I don't know if SharePoint has some limits to this but you can try and I don't know if you can perform this from public API but you can try to investigate.
You can create SharePoint workflow that run on list item creation. This workflow will set Target Audiences on list item.
Here you can see info about Target Audiences:
https://support.office.com/en-us/article/target-content-to-specific-audiences-33d84cb6-14ed-4e53-a426-74c38ea32293
.2.5. If you use SharePoint On-premise edition then you can add:
.2.5.1. List event receiver that run on list item Create event and perform following actions:
- break list item role inheritance and set new permissions for this items by some conditions
OR
- set Target Audiences on list item
.2.5.2. Create Timer job, deploy, schedule it in SharePoint Central Administration.
This timer job will be check newly created list items periodically and:
- break list item role inheritance and set new permissions for this items by some conditions
OR
- set Target Audiences on list item
.2.6. You can create Console Application (c# language) that connect to SharePoint, check newly created list items periodically and:
- break list item role inheritance and set new permissions for this items by some conditions
OR
- set Target Audiences on list item.
This console app can be scheduled on any server in your company through Windows Task Scheduler.
.2.7. You can write Powershell script that connect to SharePoint, check newly created list items periodically and:
- break list item role inheritance and set new permissions for this items by some conditions
OR
- set Target Audiences on list item.
This Powershell script can be scheduled on any server in your company through Windows Task Scheduler.
.2.8. You can create Windows Service (c# language) that connect to SharePoint, check newly created list items periodically and:
- break list item role inheritance and set new permissions for this items by some conditions
OR
- set Target Audiences on list item.
This windows service can be installed on any server in your company.
.2.9. May be you can create some other periodically running code (like Workflow, Console App, PowerShell script, Windows Service) in any server.
This code will:
- break list item role inheritance and set new permissions for this items by some conditions
OR
- set Target Audiences on list item.
I think code wrapper not limited to any implementation.
I think this ways is applicable to many cases.
If you want more customizable control, or you have some limits in implementation, then you can create many workarounds by many ways. Workaround can close many permissions holes but may be not all holes:
.1. You don't want user can create views from list view page UI.
You can add javascript to hide ribbon, buttons or some other UI elements to disallow user to create its own view or to switch to another user view.
If user is smart he can avoid this by using REST API, JSOM or web services to get neccessary list item data.
.2. You don't want user can see any list item data changing URL list item ID to another.
.2.1. You can add some javascript on default form pages.
On New Item form page, on Display Item form page and on Edit Item form page.
This javascript will be check user permissions and hide data or redirect user back to list view page or somewhere.
.2.2. You can create HttpModule that intercept web requests and check user permissions and redirect him to another page if he don't have permissions.
HttpModule must be added to IIS and SharePoint web config.
.3. You can try to disallow REST API, JSOM using but I didn't do that.
I think you can add HttpModule to IIS that will intercept web requests and check user permissions and return bad request HTTP status codes and error messages.
But I didn't yet try this by myself.
Here you must know all API endpoints to close access to them.
May be here exists many other different workarounds but I don't remember about them now.
Try something from what I said. May be it help you.
I'm using Sitecore 7.2 and trying to allow a user to set things like datasources and some custom parameters on sublayouts in page editor mode. The user is a member of sitecore\Designer and sitecore\Author, but when that user tries to edit the component properties, the fields appear grayed out/disabled.
I am able to enable these options by setting a user as an admin, but don't want to grant quite that much power to this particular user.
Here is how tried it and it works on Sitecore 7.2
Create a new user called cbarnes (and in your case if there are other content editors)
Create a new Role - call it say SP Content Editor Authoring
Make that role a member of sitecore\Author and sitecore\Designer. This way it inherits everything from those two roles.
Make the user cbarnes one of the members of that role.
Lastly go to the security editor and give Write permission on the item after selecting the SP Content Editor Authoring Role under Roles and Users section.
Login as cbarnes user and check if it work!
Let us know if this works for you. Happy Sitecoring!
I actually ran into this same issue today on a 7.2 project. While my user had both the sitecore\Designer and sitecore\Author roles as a part of a client-specific author role I created, they were not able to edit rendering parameters.
By default, users in these roles have read-only access the Sitecore\Templates folder. Within this folder I had an additional folder named "Rendering Parameters" where I stored all my rendering parameters templates. I added Write access to the client-specific role for my "Rendering Parameters" template folder and users in that role can now edit and save rendering parameters without elevated permissions.
Use "Access Viewer" tool from Sitecore start menu to define why your user does not have required rights.
By default both roles sitecore\Designer and sitecore\Author have field read and field write access to Layout template section fields. But, it seems that roles have only read access to item that you are trying to edit. You can add write access to that item.
For more details look at Security Administrator´s Cookbook
I have list of users in Sitecore tied to Active Directory. I would like to associate a default Start Url in the User Profile for particular Roles instead of setting them manually per user. I am unable to find a configuration in the Security Tools section of the Desktop nor in the configuration files. Is it possible to accomplish this? If so, how?
The answer is to create a custom profile it seems and assign a default value specifically for a text field named "StartUrl":
http://digital-learnings.blogspot.com/2015/02/customising-experience-for-sitecore-ad.html#.VXcH3UadqW4
So as of right now I just have a page that I use locally to change objects. How can I go about creating a page that is only visible to the admin user. Using roles you can restrict access to certain objects but Im not sure the best way to include a page in your application that is only visible to certain users. Thanks for any help
Create an AccessRole (or similar) class that you can use for this, then show or hide the link/button (from menu or whatever) to open that page. Users who are not members of the Admin role does not see the button/link/menu option.
In the AccessRole class, you have a "users" column where you store an array of users that are members of the role, and a "name" column for the role name (Admin, Editor, Reader etc).
When your application starts, you check if the user is a member of the Admin role (which should be temporarily stored locally).
I have created a custom user profile in Sitecore 6.4.1, and am trying to add a basic droplist to the users profile. It seems that no matter which type of field I add to the user profile, it renders out in the Edit User dialog as a plain text field. Is there a restriction to the user profile, or some other method I need to use to allow content editors to pick an item to associate with a user profile?
The user manager cannot properly render all fields types. You should stick to single line text values if possible and avoid the user manager interface to edit the info itself. Use it more as a custom data store.
Edit: for reference, I've used this feature and extended profiles with simple fields for a login-based system with Sitecore. Our site allows users to register an account, which creates extranet users with an "extended profile" in the Core DB. When these users access thier profile page on the front-end site when they're logged into the front-end, they can edit basic data, like name, address, etc. I store these basic data points in the custom profile SLT fields, so its used merely as a data store. No one actually edits the content from the Sitecore shell's user manager.