I am working with a spreadsheet in OpenOffice. This spreadsheet already has the
formulas for each row. I need to add additional rows to this spreadsheet, but don't
know how to do so in order that it copys the formula but applies it to that row.
For example, each row has 8 columns (A-H), and there are formulas in D,F,G,and H. The formulas apply to each row, for example the last row on the sheet is the 6th row, so the formulas read like: =+B6*C6, =+E6*B6, etc.
Lets say I need to add a 7th row that utilizes the same formulas, but don't want to have to manually enter it for each new row so that it applies (for example: =+B7*C7, etc) How would I accomplish this?
Normal copy and paste will do that. That's the beauty of a spreadsheet. Although the formula looks like it says "B6" it is actually stored internally as something like "three cells to the left" so when you copy it to the row below, it is still "three cells to the left" only it appears as B7.
You can also select (click) the cell with the formula, then drag the little black square in the bottom right hand corner of your selection, down to repeat however many times you need it to.
I found a way.
Select the entire row (clicking on the row number), hold Ctrl+Alt and drag the row to the line below. It will copy+insert the row.
You can also copy the entire row and "paste special" (Ctrl+Shift+V) selecting the option to shift the cells down
I just didn't find a way to insert many rows at once with the data.
(I now it´s an old post, but it´s to help people looking on Google)
Excel tables auto fill formulas as new rows are added.
As easy as it sounds to copy/fill formulas down, it is usually beyond a users ability to either comprehend or remember to do the fill. OpenOffice/libre office, etc., needs to be able to do so.
Although new rows with copied formulas can be inserted anywhere for any reason, these instructions assume that you have spreadsheet with many data rows. And above is/are header rows. And below is/are total rows. And it is your desire to add a row to the bottom of the data rows (immediately above the total rows) and that the data rows contain formulas you would like to copy. And the new data row is to applied to the total below.
The first time you do it... not so easy... After that... two clicks...
Select the row with the formulas by clicking the row number (the last data row).
Copy the row (Ctrl+C).
Press the down arrow (now on footer row possibly containing summation formulas).
Begin a special paste operation (Ctrl+Shift+V).
Change the "selection" check marks so that only "Formulas" is selected.
Chose "Down" in "Shift Cells".
Hit "OK" (or press Return) to inset the row.
Edit the summation formula (F2) and make sure the summation range is still correct. If it is not, then you can manually fix the range, but you really need to change the following LibreOffice setting:
Choose menu option "Tools" (Alt-T).
Choose "Options" (O) in the "Tools" menu.
Expand "LibreOffice Calc" (Hit the disclosure triangle there).
Select "General" in the "LibreOffice Calc" expansion list.
Put a checkmark in (click) the "Expand references when new columns/rows are inserted"
Now that you have the row in the copy buffer and proper setup is complete, you only need to be on the first footer row, press Ctrl+Shift+V and hit Return.
Related
Hi there,
I want to be able to fill in data in the right hand table based off values entered in the log on the left.
So for example, column GL contains data from FR13, FR40, FR60, FR94 (every 27 rows), and rather than always type in '=FR' followed by the row number I'd like to drag down a formula to return the values.
I would also like to be able to drag the formula down the column
I have tried using ROWS and INDEX but it hasn't quite worked.
Many thanks for your help
Tried using ROWS and INDEX, expecting it to select the cells I wanted, but the pattern failed.
I have data like this:
It comes from REDCap, and as you may be able to tell, the data in the far right columns are repeated variables about each "protocol_title" (the far left column). I.e. "Love it" and "I want a disc instead" are both about "study 2"
I've imported the data into Power Bi and currently I have this:
What I'd like is for the top left visual to only have one row per study (with columns such as principal investigator and method of image transfer, i.e. columns that had data in the first row) and a visual on the lower left with all the right-most columns.
By switching the top visual from a table to a matrix I can kinda accomplish this:
But it adds a bunch of unnecessary columns. As an alternative I thought I could add a filter to the top visual that would filter to "redcap_event_name"=="protocol_information" which would only be those top rows.... but given the visuals are linked, if I do that it removes everything from the bottom visual. I'd like to keep the link between the visuals so that if I select "study2" in the top visual, it'll highlight relevant study 2 information in the bottom one.
So my question is: what's the best approach for making the visuals I want? Are there special settings for visuals? Do I need to do something to the data first in the query? How should I go about this?
You might want to rework you data structure. At first glance, your flat source table could be parsed into two tables :
Protocol
Survey
This can be done in PowerQuery.
For Protocol :
Select columns A to R.
Filter on redcap_event (?) starts by "protocol_info"
Delete empty rows
For Survey
Select columns A (to keep the protocol ID and be able to link both tables), T and U.
Filter on redcap_event (?) starts by "survey"
Delete empty rows.
You should end up with the two table with a one-to-many relationship between Protocol[Protocol_ID] (column A) and Survey[Protocol_ID] (same)
And it should make everything much easier: visuals, calculations...
If the data in column A is found in multiple rows, look at the data in column C for those duplicate rows. Whichever is highest value in C, return the value from the respective row but column B. In my picture, I'm trying to populate the stuff in yellow automatically, ideally with formulas in excel. Any help is greatly appreciated.
enter image description here
My first attempt was this (a formula that you may copy on cell D2):
=INDEX($A$2:$C$9,MATCH(MAX(IF($A$2:$A$9=A2,$C$2:$C$9)),$C$2:$C$9,0),2)
This is what it does: the combo INDEX-MATCH does what VLOOKUP does, but it is more efficient than VLOOKUP. Basically it commands Excel to navigate the $A$2:$C$9 range and then find the following match:
Find the row with the MAX price for the same Item (this part: MAX(IF($A$2:$A$9=A2,$C$2:$C$9)));
Then return whatever value is on column B, at that row.
Albeit this formula seemed to work, I tried something out: what if, by some unfortunate coincidence, the MAX price for two items was the same?
This is what happens when CDE888 sells for 217
Thus, one can tell the formula above is wrong and needs a fix. This is the new formula:
INDEX($A$2:$C$9,MATCH(A2&MAX(IF($A$2:$A$9=A2,$C$2:$C$9)),$A$2:$A$9&$C$2:$C$9,0),2)
This time, the formula looks for a value that is composed of the Item code AND its highest price.
The rest works exactly as the first formula.
One last word: I wrote this formula on cell D2, then dragged the formula down.
I'm wanting to set up a Calc sheet that will offer me stock reorder points on items that sell at a fast rate. In other words, using =Wanted In Stock # - (cell quantity) lets me know if I need to reorder the item or not. I have set up an example of this to further explain what I'm looking for.
The cells in Red tell me how many I need to order to maintain stock on hand wanted. Cells in Yellow show me I have plenty of stock in store, thus nothing to order.
The Yellow cells are just used for show and do not need anything else. The Red cells are what I'm wanting to get complex functions/formulas for. I'm wanting to do 3 things, if at all possible:
Have the Reorder columns hidden unless the item needs to be ordered. Though this isn't essential if it cannot be done
When items need to be reordered, have the column cell show with order count and have red background. Again not essential if cannot be done
Once finished with inventory on hand and reorder cells showing, then I would like a formula to print off a sheet showing the color, item # (306, 1041, etc), order quantity with red background. Those not needing to be reordered wouldn't appear on final order sheet. This on the other hand is really what I'm looking for
Is this at all possible? Or does anyone have a better suggestion?
It sounds like this report is what you are looking for:
To do this, first arrange the data into a single table:
Then select the table (cells A1 to D9) and go to Data -> Pivot Table -> Create, pressing OK to use the current selection. Drag "Color" to Row Fields, "Item" to Column Fields, and "Reorder" to Data Fields. (For LibreOffice, if it says "Data" under Column Fields, select it and press the Delete key to remove it.) Expand "More" ("Options" in LibreOffice), uncheck Total Columns and Total Rows. Then Press OK.
To hide everything that doesn't need to be reordered, right-click on the cell that says "Sum - Reorder" and choose Filter.... Under Field Name select "Reorder". Under Condition select ">", and set value to 0. Then press OK.
To practice using pivot tables, there is an example at http://dwmallisk.blogspot.com/2015/01/using-libreoffice-calc-to-create-pivot.html.
For more complex reports, it might be helpful to link your spreadsheet to the Base component of OpenOffice.
I'm trying to tidy up a sheet with the following problem, and would appreciate any advice.
My sheet has 7 "master columns" and about 4000 rows. It was compiled by converting a load of PDF documents.
The master columns are made up of merged minor columns, but at various parts of the data, the minor columns that make up each master column are different.
eg The first master column is made up of merged columns A-H for the first 30 rows, but for the next 25 rows it's made up of merged columns A-G etc.
As I said, overall there are still the same 7 master columns from top to bottom, but the merging is different throughout...
Can anyone think of a way to fix this without doing it all manually?
Copy your horrible spreadsheet into Word with Home > Clipboard – Paste, Paste Special, Unformatted Text and replace ^t^t with ^t. Replace All repeatedly, until Word has completed its search of the document and has made 0 replacements. Copy back in to Excel.
This is not tested on your image so there might be some issues – perhaps column misalignments (where even Word’s limited regex may help to add back tabs where suitable). The result should be no merged cells – mind you someone on SE described these along the lines of “A creation of the Devil to test us beyond endurance” (ie best avoided).
Try selecting the full document and click unmerge button from the ribbon.
As per the screen shot you provided, you can select all and unmerge but getting the corresponding fields in order might be challenging.
Try using macros to set combined functionalities in a single or combine key presses