Pulling Drive activity report through GCP, is there a way to see folder path? - google-cloud-platform

Question

I am supposed to generate drive activity report so we can track what type of file users are using and where is the file being created (My Drive/shared drive).
I used the GAM command to pull drive activity report which has various fields except for the root path.
Does anyone know a way i can manipulate that so i can get a field that shows folder path as well.
Thanks!

Answer 1

You can try these particular GAM commands so you can edit them later to gather information of the folders and root folders:
gam user <User Email Address> print filetree depth 0 showmimetype gfolder excludetrashed todrive
You can edit the depth, for example orphaned folders when using -1. I am not familiar with which command you use, but you might need to mix or add some fields so it shows the root folder or path.
gam user <User Email Address> print filelist todrive select 1Yvxxxxxxxxxxxxxxxxxxxxxxjif9 showmimetype gfolder fields id
You might need to add over your command something like "print filetree" or "show filepath"
Reference:
https://github.com/taers232c/GAMADV-XTD3/wiki/Users-Drive-Files-Display

Answer 2

I have created a custom menu that iterates through a table of data, the data must have a column with the file IDs of interest and 2 additional columns for owner and path, since the file can be owned by either a user or a shared drive. The user running the function must have Super Admin rights to access files owned by other users and the user in question must be a member of a shared drive for the file to be located. My previous implementation as a custom function failed to address a limitation of this feature where advanced services are inaccessible.
The custom menu is created as explained in this documentation article https://developers.google.com/apps-script/guides/menus. There must be a trigger that executes when the sheet opens the menu is created.
In addition to that the code requires the use of Advanced Services, Google Drive must be added following the steps of this other article https://developers.google.com/apps-script/guides/services/advanced#enable_advanced_services. The advanced service will ask for authorization but the first time the code is executed. You may expedite the process by creating an empty function and running it.
function onOpen() {
var ui = SpreadsheetApp.getUi();
ui.createMenu('File ownership').addItem('Read data', 'readData').addToUi();
}
function readData() {
var sheetData = SpreadsheetApp.getActiveSheet().getDataRange().getValues();
var i = 0;
for (; i < sheetData.length; i++){
if (sheetData[0][i] == '')
break;
}
SpreadsheetApp.getUi().alert('There are ' + i + ' cells with data.');
for (i = 1; i < sheetData.length; i++){
var fileID = sheetData[i][0];
var owner = getFileOwner(fileID);
var path = getFilePath(fileID);
SpreadsheetApp.getActiveSheet().getRange(i + 1,2).setValue(owner);
SpreadsheetApp.getActiveSheet().getRange(i + 1,3).setValue(path );
}
SpreadsheetApp.getUi().alert('The owner and file path have been populated');
}
function getFilePath(fileID, filePath = ""){
try {
var file = Drive.Files.get(fileID,{
supportsAllDrives: true
});
if (!file.parents[0])
return "/" + filePath;
var parent = file.parents[0];
var parentFile = Drive.Files.get(parent.id,{ supportsAllDrives: true });
var parentPath = parentFile.title;
if (parent.isRoot || parentFile.parents.length == 0)
return "/" + filePath;
else {
return getFilePath(
parentFile.id,
parentPath + "/" + filePath);
}
}
catch (GoogleJsonResponseException){
return "File inaccesible"
}
}
function getFileOwner(fileID){
try {
var file = Drive.Files.get(
fileID,
{
supportsAllDrives: true
});
var driveId = file.driveId;
if (driveId){
var driveName = Drive.Drives.get(driveId).name;
return driveName + "(" + driveId + ")";
}
var ownerEmailAddress = file.owners[0].emailAddress;
return ownerEmailAddress;
}
catch (GoogleJsonResponseException){
return "File inaccesible"
}
}
After executing the function, it will take significantly longer the more files IDs it has, the cells will be updated with their respective owner and path.
Note: with a Super Admin account you can programmatically create a view permission for shared drives you don't have access to using APIs or Apps Script, you may submit a separate question for more details or read the documentation in the developer page at https://developers.google.com/drive/api/v2/reference/permissions.