in my Google sheet table I have the first list with summary of invoices which are then separated to 4 lists according to parameters (manually). I need to know about all invoices from the first list, on which category/list they are.
So for example - lists: Alphabet, abc, def, mno, xyz. In Alphabet is column "list".
How to write function which found invoice on another list according to ID (column B) from Alphabet and write name of the correct list to column "list". I tried to write this function using IF, match, etc. But I still don't have solution. Can you help me please? Sorry for my English :-)
So here is an example which you could adapt. In columns E:H on the first sheet (and I could hide these columns later, starting in row2 and dragging down as needed, I put the following formulas:
=IF(LEN(iferror(query(abc!$A$2:$A,"select A where A='" & $A2 &"'"),""))>0,"abc","")
=IF(LEN(iferror(query(def!$A$2:$A,"select A where A='" & $A2 &"'"),""))>0,"def","")
=IF(LEN(iferror(query(mno!$A$2:$A,"select A where A='" & $A2 &"'"),""))>0,"mno","")
=IF(LEN(iferror(query(xyz!$A$2:$A,"select A where A='" & $A2 &"'"),""))>0,"xyz","")
Probably I could have simplified a little by putting the sheet names in E1:H1, but you get the idea.
Each of these looks for the ID. If the query succeeds, it returns the name of the sheet. If it fails, it returns the empty string.
Now in column B where I actually want the results, I put this formula in B2 and drag to copy as needed.
=if(E2&F2&G2&H2="","nowhere",E2&F2&G2&H2)
It says put those strings together, and if there is nothing there say nowhere, otherwise say the list. If it appears on more than one, and that can really happen, you could use JOIN instead.
Related
Goal: I have a bunch of keywords I'd like to categorise automatically based on topic parameters I set. Categories that match must be in the same column so the keyword data can be filtered.
e.g. If I have "Puppies" as a first topic, it shouldn't appear as a secondary or third topic otherwise the data cannot be filtered as needed.
Example Data: https://docs.google.com/spreadsheets/d/1TWYepApOtWDlwoTP8zkaflD7AoxD_LZ4PxssSpFlrWQ/edit?usp=sharing
Video: https://drive.google.com/file/d/11T5hhyestKRY4GpuwC7RF6tx-xQudNok/view?usp=sharing
Parameters Tab: I will add words in columns D-F that change based on the keyword data set and there will often be hundreds, if not thousands, of options for larger data sets.
Categories Tab: I'd like to have a formula or script that goes down the columns D-F in Parameters and fills in a corresponding value (in Categories! columns D-F respectively) based on partial match with column B or C (makes no difference to me if there's a delimiter like a space or not. Final data sheet should only have one of these columns though).
Things I've Tried:
I've tried a bunch of things. Nested IF formula with regexmatch works but seems clunky.
e.g. this formula in Categories! column D
=IF(REGEXMATCH($B2,LOWER(Parameters!$D$3)),Parameters!$D$3,IF(REGEXMATCH($B2,LOWER(Parameters!$D$4)),Parameters!$D$4,""))
I nested more statements changing out to the next cell in Parameters!D column (as in , manually adding $D$5, $D$6 etc) but this seems inefficient for a list thousands of words long. e.g. third topic will get very long once all dog breed types are added.
Any tips?
Functionality I haven't worked out:
if a string in Categories B or C contains more than one topic in the parameters I set out, is there a way I can have the first 2 to show instead of just the first one?
e.g. Cell A14 in Categories, how can I get a formula/automation to add both "Akita" & "German Shepherd" into the third topic? Concatenation with a CHAR(10) to add to new line is ideal format here. There will be other keywords that won't have both in there in which case these values will just show up individually.
Since this data set has a bunch of mixed breeds and all breeds are added as a third topic, it would be great to differentiate interest in mixes vs pure breeds without confusion.
Any ideas will be greatly appreciated! Also, I'm open to variations in layout and functionality of the spreadsheet in case you have a more creative solution. I just care about efficiently automating a tedious task!!
Try using custom function:
To create custom function:
1.Create or open a spreadsheet in Google Sheets.
2.Select the menu item Tools > Script editor.
3.Delete any code in the script editor and copy and paste the code below into the script editor.
4.At the top, click Save save.
To use custom function:
1.Click the cell where you want to use the function.
2.Type an equals sign (=) followed by the function name and any input value — for example, =DOUBLE(A1) — and press Enter.
3.The cell will momentarily display Loading..., then return the result.
Code:
function matchTopic(p, str) {
var params = p.flat(); //Convert 2d array into 1d
var buildRegex = params.map(i => '(' + i + ')').join('|'); //convert array into series of capturing groups. Example (Dog)|(Puppies)
var regex = new RegExp(buildRegex,"gi");
var results = str.match(regex);
if(results){
// The for loops below will convert the first character of each word to Uppercase
for(var i = 0 ; i < results.length ; i++){
var words = results[i].split(" ");
for (let j = 0; j < words.length; j++) {
words[j] = words[j][0].toUpperCase() + words[j].substr(1);
}
results[i] = words.join(" ");
}
return results.join(","); //return with comma separator
}else{
return ""; //return blank if result is null
}
}
Example Usage:
Parameters:
First Topic:
Second Topic:
Third Topic:
Reference:
Custom Functions
I've added a new sheet ("Erik Help") with separate formulas (highlighted in green currently) for each of your keyword columns. They are each essentially the same except for specific column references, so I'll include only the "First Topic" formula here:
=ArrayFormula({"First Topic";IF(A2:A="",,IFERROR(REGEXEXTRACT(LOWER(B2:B&C2:C),JOIN("|",LOWER(FILTER(Parameters!D3:D,Parameters!D3:D<>""))))) & IFERROR(CHAR(10)®EXEXTRACT(REGEXREPLACE(LOWER(B2:B&C2:C),IFERROR(REGEXEXTRACT(LOWER(B2:B&C2:C),JOIN("|",LOWER(FILTER(Parameters!D3:D,Parameters!D3:D<>""))))),""),JOIN("|",LOWER(FILTER(Parameters!D3:D,Parameters!D3:D<>""))))))})
This formula first creates the header (which can be changed within the formula itself as you like).
The opening IF condition leaves any row in the results column blank if the corresponding cell in Column A of that row is also blank.
JOIN is used to form a concatenated string of all keywords separated by the pipe symbol, which REGEXEXTRACT interprets as OR.
IFERROR(REGEXEXTRACT(LOWER(B2:B&C2:C),JOIN("|",LOWER(FILTER(Parameters!D3:D,Parameters!D3:D<>""))))) will attempt to extract any of the keywords from each concatenated string in Columns B and C. If none is found, IFERROR will return null.
Then a second-round attempt is made:
& IFERROR(CHAR(10)®EXEXTRACT(REGEXREPLACE(LOWER(B2:B&C2:C),IFERROR(REGEXEXTRACT(LOWER(B2:B&C2:C),JOIN("|",LOWER(FILTER(Parameters!D3:D,Parameters!D3:D<>""))))),""),JOIN("|",LOWER(FILTER(Parameters!D3:D,Parameters!D3:D<>"")))))
Only this time, REGEXREPLACE is used to replace the results of the first round with null, thus eliminating them from being found in round two. This will cause any second listing from the JOIN clause to be found, if one exists. Otherwise, IFERROR again returns null for round two.
CHAR(10) is the new-line character.
I've written each of the three formulas to return up to two results for each keyword column. If that is not your intention for "First Topic" and "Second Topic" (i.e., if you only wanted a maximum of one result for each of those columns), just select and delete the entire round-two portion of the formula shown above from the formula in each of those columns.
I'm trying to create "Sale Rep" summaries by "Shop", where I can simply filter a column by the rep's name, them populate a total sales for each shop next to the relevant filter result.
I'm using this to filter all the Stores by Scott:
=(filter(D25:D47,A25:A47 = "Scott"))
Next, want to associate the Store/Account in F to populate with the corresponding value of E inside of G. So, G25 should populate the value of E25 ($724), G26 with E26 ($822), and F27 with E38 ($511.50)
I don't know how to write the formula correctly, but something like this is what I'm trying to do: =IF(F25=D25:D38),E25 I know that's not right, and it won't work in a fill down. But I'm basically trying to look for and copy over the correct value match of D and E inside of G. So, Misty Mountain Medicince in F27 will be matched to the value of E38 and populated in G27.
The filter is what's throwing me off, because it's not a simple fill down. And I don't know how to match filtered results from one column to a matched value in another.
Hope the screenshot helps. Screenshot of table:
Change Field Rep: Scott to Scott and you might apply:
=query(A25:E38,"select D,E where A='"&F24&"'")
// Enter the following into G25 and copy down column G
=(filter(E25:E47, D25:D47 = F25))
or
// Enter the following into G25 will expand with content in F upto row 47
=ArrayFormula(IF(F25:F47 <> 0, VLOOKUP(F25:F47, D25:E47, 2, FALSE),))
I am struggling on creating a formula with Power Bi that would split a single rows value into a list of values that i want.
So I have a column that is called ID and it has values such as:
"ID001122, ID223344" or "IRRELEVANT TEXT ID112233, MORE IRRELEVANT;ID223344 TEXT"
What is important is to save the ID and 6 numbers after it. The first example would turn into a list like this: {"ID001122","ID223344"}. The second example would look exactly the same but it would just parse all the irrelevant text from between.
I was looking for some type of an loop formula where you could use the text find function to find ID starting point and use middle function to extract 8 characters from the start but I had no progress in finding such. I tried making lists from comma separator but I noticed that not all rows had commas to separate IDs.
The end results would be that the original value is on one column next to the list of parsed values which then could be expanded to new rows.
ID Parsed ID
"Random ID123456, Text;ID23456" List {"ID123456","ID23456"}
Any of you have former experience?
Hey I found the answer by myself using a good article similar to my problem.
Here is my solution without any further text parsing which i can do later on.
each let
PosList = Text.PositionOf([ID],"ID",Occurrence.All),
List = List.Transform(PosList, (x) => Text.Middle([ID],x,8))
in List
For example this would result "(ID343137,ID352973) ID358388" into {ID343137,ID352973,ID358388}
Ended up being easier than I thought. Suppose the solution relied again on the lists!
I can't seem to figure out the VLOOKUP magic needed to make this work as I want it to.
See, what I've got is a column B containing filenames, like this:
[COLUMN B]
./11001 Boogie Oogie Oogie (A Taste Of Honey).wav
./11001 Rescue Me (A Taste Of Honey).wav
./11001 Sukiyaki (A Taste Of Honey).wav
./11002 Memory (Acker Bilk).wav
./11002 Stuck On You (Acker Bilk).wav
./11002 Could I Have This Dance (Acker Bilk).wav
./11002 Do That To Me One More Time (Acker Bilk).wav
./11002 This Masquerade (Acker Bilk).wav
./11002 Just Once (Acker Bilk).wav
And so on for 6220 entries.
I have another column, Column E, which contains a TRACK NAME which is present within the filename. Looks like this:
American Patrol
Artistry In Rhythm
Begin The Beguine
Big John's Special
Cherokee
For example. So what I want to do is, in another column I want to search through Column B using the strings from Column E and then returning the matched string from Column B.
So if we imagine I put this formula in the C Column starting in the same row as the American Patrol track name, it would search through the range in Column B and return this:
./11249 American Patrol (BBC Big Band).wav
./11249 Artistry In Rhythm (BBC Big Band).wav
./11249 Begin The Beguine (BBC Big Band).wav
And so on.
I tried doing this formula
=VLOOKUP(E2;B2:B6235;2;TRUE)
So, this returns a file name, but it seems to have matched all the filenames and are just returning whichever result I specify in the col_index variable, so now it returns the second match (basically, just the second row in Column B) and if I put a 3 instead, it would just return the third hit, again having matched all the file names, it seems..
I'm not that familiar with Excel functions, so I'm not sure where to look for the solution beyond this.
You should not be using TRUE as a VLOOKUP function's range_lookup parameter on unsorted data. You can, however, wrap your track title in wildcards to achieve the search you are looking for.
The formula in C1 is,
=INDEX(B:B, MATCH("*"&E1&"*",B:B, 0))
... or,
=VLOOKUP("*"&E1&"*",B:B, 1, FALSE)
They accomplish the same thing.
I have code that currently looks like this:
replace fname = "JACK" if id==103
replace lname = "MARTIN" if id==103
replace fname = "MICHAEL" if id==104
replace lname = "JOHNSON" if id==104
And it goes on for multiple pages like this, replacing an ID name with a first and last name string. I was wondering if there is a more efficient way to do this en masse, perhaps by using the recode command?
I will echo the other answers that suggest a merge is the best way to do this.
But if you absolutely must code the lines item-wise (again, messy) you can generate a long list ("pages") of replace commands by using MS Excel to "help" you write the code. Here is a picture of your Excel sheet with one example, showing the MS Excel formula:
columns:
A B C D
row: 1 last first id code
2 MARTIN JACK 103 ="replace fname=^"&B2&"^ if id=="&C2
You type that in, make sure it looks like Stata code when the formula calculates (aside from the carets), and copy the formula in column D down to the end of your list. Then copy the whole block of Stata code in column D generated by the formulas into your do-file, and do a find and replace (be careful here if you are using the caret elsewhere for mathematical uses!!) for all ^ to be replaced with ", which will end up generating proper Stata syntax.
(This is truly a brute force way of doing this, and is less dynamic in the case that there are subsequent changes to your generation list. All--apologies in advance for answering a question here advocating use of Excel :) )
You don't explain where the strings you want to add come from, but what is generally the best technique is explained at
http://www.stata.com/support/faqs/data-management/group-characteristics-for-subsets/index.html
Create an associative array of ids vs Fname,Lname
103 => JACK,MARTIN
104 => MICHAEL,JOHNSON
...
Replace
id => hash{id} ( fname & lname )
The efficiency of doing this will be taken care by the programming language used