I want to restrict users from seeing the content of a list when they navigate to "site/Lists//AllItems.aspx". All I want them to see is the message "There are no items to show in this view of the "" list." I've already checked permissions but everything is set properly. We are not using audience targeting.
Configure the list view to use a filter that returns no result. For example, if the smallest ID in the list is 9, set the filter to show ID equals 8
Such hacks will not prevent savvy users from viewing the data though. Access and permissions should be configured properly. Consider removing user access to that list entirely, so only administrators can see it.
First break permission on your list or library by "Stop Inheriting Permissions"
Go to the list, library, or survey and open it.
Go to the Permissions page using the steps in the previous section.
To break permissions inheritance from the parent, select Stop Inheriting Permissions.
Assign unique permissions in SharePoint 2019, 2016, or 2013 server
You must break inheritance from the parent site before you can grant unique permissions. Once you've broken inheritance using the steps in the section above, follow these steps to grant unique permissions:
Go to the list, library, or survey and open it.
Go to the Permissions page using the steps in the previous section.
Select Grant Permissions on the Permissions tab.
Delete Unique Permissions button
Note: If the list or library is inheriting from the parent, you won't see Grant Permissions.
In the Share... dialog box, make sure Invite people is selected, and then type the names of the people or group you want to grant access to in the Enter names or email addresses... box.
Share dialog box
Add a personal message if you like.
Check or uncheck Share everything in this folder, even items with unique permissions. This will grant or restrict access to items you already set unique permissions for. (This option is only available for folders.)
The permission level granted is set to Edit by default, which means the people you invite can make some changes to the list, library, or survey. If you want to grant a different permission level like Read only, click Show options and change the selection in the Select a permission level box.
An email message will be sent to everyone in the Invite people box. If you don't want this to happen, click Show options, and uncheck Send an email invitation.
When you're done, click Share.
Hope this can solve your issue:
https://support.microsoft.com/en-us/office/customize-permissions-for-a-sharepoint-list-or-library-02d770f3-59eb-4910-a608-5f84cc297782
Related
At microsoft sharepoint the permission of list is already updated, but user without permission still can see the list at left hand side quick launch, and when enter the link it shown with no items to show instead of Sorry, this site hasn't been shared with you.
Unexpected
Expected
You have probably added the list to a sitepage.
Permissions work differently for sitepages and apps.
If you grant a user permission to view a sitepage you implicitly grant the permission to view any webpart on that sitepage.
If the user does not have permission to view the contents of the app inside of the webpart, the app will display as having no content.
To get the error message you desire when no read permission was granted, you have to share the URL of your list.
Go to you site contents (gear icon top right corner) and click on your list. Now copy the URL from your navigation bar and share it with your users.
I have Created the SharePoint custom List with 3 views(Ex.test1,test2,test3).
I want to assign 3 views to 3 user,one should not have permission to view other's view.
Any help would be appreciated.
As far as I know, this is simply not possible, i.e. assigning views to a certain user. You can have 'Public' views (visible to everyone with access to the list as the name implies) and 'Personal' views (visible only to the user who created them, the user must have the relevant permission enabled for this). Personal views cannot be shared.
Also, if it is critical that data is only visible to certain users and not others, a user can look at items not in their View by simply changing the ID in the Item View in the URL so View filtering is not a good way to go about this.
Could you please elaborate on what exactly are you trying to achieve, i.e what is the difference between the views etc.?
UPDATED:
Here you can get another good solution.
https://sharepoint.stackexchange.com/questions/253723/restrict-list-view-to-role-sp-o365
It is really good solution because you need only admin rights and no code.
You need to create folders, break role inheritance and add permissions on folders.
My OLD answer:
From my experience It is depend on what is your expectations from solution, your limits, what you want to get and what things you can sacrifice and in some cases what SharePoint edition you are using.
Note: SharePoint does not have out-of-box fully customizable list item permissions.
I can say about some expectations, some details, some solutions and workarounds and how to implement this.
You can try to get something that applied to you:
.1. You want to disallow users to see other users views. But:
users with specific permissions can create their own views and therefore they can create views with all fields and all list items data from other disallowed views,
users can get data about all fields in list items and all list items from REST API, JSOM API and other SharePoint out-of-box web services,
users can open any list item, change URL item ID to another and see any data from other list item.
To achieve this you can:
.1.1. Open list under each user and create its own Personal View.
Personal Views displayed only for individual users.
.1.2. Create Public View and set its Target Audience.
Open view page -> in right corner click Gear icon -> Edit Page -> on the page click arrow icon on list view web part -> Edit Web Part -> Section "Advanced" -> Field "Target Audiences".
If you does not have this option then enable target audiences.
List Settings -> Audience targeting settings -> Enable audience targeting.
In audiences you can specify SharePoint users or groups who has permissions to see this web part.
Here you can see different uses of audiences and how to enable it on list or library: https://support.office.com/en-us/article/target-content-to-specific-audiences-33d84cb6-14ed-4e53-a426-74c38ea32293
.1.3. Create Public View, open its page, edit page, delete List View Web Part, add Content Query Web Part and set its Target Audience.
Here you can see info about Target Audiences:
https://support.office.com/en-us/article/target-content-to-specific-audiences-33d84cb6-14ed-4e53-a426-74c38ea32293
But I didn't perform this by myself.
.1.4. Add javacript to list view page.
This javascript will check user permissions and hide view or redirect user to some other location or will make other actions.
.2. Users cannot see other users created list items from any source (any list views, any API and web services).
.2.1.
Note: this is limited. User can only read, edit list items which created by him. You cannot apply this on other users created list items.
To achieve this you can:
List Settings -> Section "Advanced settings" -> Block "Item-level Permissions" -> "Read items that were created by the user" and "Create items and edit items that were created by the user" options.
.2.2. Create different lists for different users with different permissions.
.2.3.
Note: this is limited by SharePoint unique permissions limits.
You can create SharePoint workflow that run on list item creation. This workflow will break list item role inheritance and set new permissions for this items by some conditions.
This is may be good but here some limits exists. SharePoint limit list to have more than some limit number of list item unique permissions.
.2.4. I don't know if SharePoint has some limits to this but you can try and I don't know if you can perform this from public API but you can try to investigate.
You can create SharePoint workflow that run on list item creation. This workflow will set Target Audiences on list item.
Here you can see info about Target Audiences:
https://support.office.com/en-us/article/target-content-to-specific-audiences-33d84cb6-14ed-4e53-a426-74c38ea32293
.2.5. If you use SharePoint On-premise edition then you can add:
.2.5.1. List event receiver that run on list item Create event and perform following actions:
- break list item role inheritance and set new permissions for this items by some conditions
OR
- set Target Audiences on list item
.2.5.2. Create Timer job, deploy, schedule it in SharePoint Central Administration.
This timer job will be check newly created list items periodically and:
- break list item role inheritance and set new permissions for this items by some conditions
OR
- set Target Audiences on list item
.2.6. You can create Console Application (c# language) that connect to SharePoint, check newly created list items periodically and:
- break list item role inheritance and set new permissions for this items by some conditions
OR
- set Target Audiences on list item.
This console app can be scheduled on any server in your company through Windows Task Scheduler.
.2.7. You can write Powershell script that connect to SharePoint, check newly created list items periodically and:
- break list item role inheritance and set new permissions for this items by some conditions
OR
- set Target Audiences on list item.
This Powershell script can be scheduled on any server in your company through Windows Task Scheduler.
.2.8. You can create Windows Service (c# language) that connect to SharePoint, check newly created list items periodically and:
- break list item role inheritance and set new permissions for this items by some conditions
OR
- set Target Audiences on list item.
This windows service can be installed on any server in your company.
.2.9. May be you can create some other periodically running code (like Workflow, Console App, PowerShell script, Windows Service) in any server.
This code will:
- break list item role inheritance and set new permissions for this items by some conditions
OR
- set Target Audiences on list item.
I think code wrapper not limited to any implementation.
I think this ways is applicable to many cases.
If you want more customizable control, or you have some limits in implementation, then you can create many workarounds by many ways. Workaround can close many permissions holes but may be not all holes:
.1. You don't want user can create views from list view page UI.
You can add javascript to hide ribbon, buttons or some other UI elements to disallow user to create its own view or to switch to another user view.
If user is smart he can avoid this by using REST API, JSOM or web services to get neccessary list item data.
.2. You don't want user can see any list item data changing URL list item ID to another.
.2.1. You can add some javascript on default form pages.
On New Item form page, on Display Item form page and on Edit Item form page.
This javascript will be check user permissions and hide data or redirect user back to list view page or somewhere.
.2.2. You can create HttpModule that intercept web requests and check user permissions and redirect him to another page if he don't have permissions.
HttpModule must be added to IIS and SharePoint web config.
.3. You can try to disallow REST API, JSOM using but I didn't do that.
I think you can add HttpModule to IIS that will intercept web requests and check user permissions and return bad request HTTP status codes and error messages.
But I didn't yet try this by myself.
Here you must know all API endpoints to close access to them.
May be here exists many other different workarounds but I don't remember about them now.
Try something from what I said. May be it help you.
So i have a list on Sharepoint.
The point of the list is that only administrators can edit the documents and upload them. The rest of the users are going to be able to see the document exmpl. Title ( Ok so i hid couple of columns and made it so that only the name of the file is shown, but not the link to the document).
The issue is that users can select the item and edit them (I don't wnat that), they can also download them (not exceptable either).
Any idea how to solve this?
Things to check:
What are the users permissions? You mentioned that they can edit documents so they might have contribute permissions. Check the permissions by going to the Ribbon > Library tab > Library Permissions. Users need to have at least Contribute/Edit permissions to be able to edit documents in SharePoint.
Who are the members of the Contribute group? Is "Everyone" added there? If so, every user will be able to edit documents.
Is the library inheriting permissions from the site? One possible solution (not great) is to break the library inheritance and grant users/SharePoint group with Read-Only/View permission.
Is there any custom permission level granting the users ability to Edit documents? -> "https://yoursite/_layouts/15/role.aspx" will show you what permission level you have on that Site Collection.
Useful MS Article - Edit and manage permissions for a SharePoint list or library
I'm using Sitecore 7.2 and trying to allow a user to set things like datasources and some custom parameters on sublayouts in page editor mode. The user is a member of sitecore\Designer and sitecore\Author, but when that user tries to edit the component properties, the fields appear grayed out/disabled.
I am able to enable these options by setting a user as an admin, but don't want to grant quite that much power to this particular user.
Here is how tried it and it works on Sitecore 7.2
Create a new user called cbarnes (and in your case if there are other content editors)
Create a new Role - call it say SP Content Editor Authoring
Make that role a member of sitecore\Author and sitecore\Designer. This way it inherits everything from those two roles.
Make the user cbarnes one of the members of that role.
Lastly go to the security editor and give Write permission on the item after selecting the SP Content Editor Authoring Role under Roles and Users section.
Login as cbarnes user and check if it work!
Let us know if this works for you. Happy Sitecoring!
I actually ran into this same issue today on a 7.2 project. While my user had both the sitecore\Designer and sitecore\Author roles as a part of a client-specific author role I created, they were not able to edit rendering parameters.
By default, users in these roles have read-only access the Sitecore\Templates folder. Within this folder I had an additional folder named "Rendering Parameters" where I stored all my rendering parameters templates. I added Write access to the client-specific role for my "Rendering Parameters" template folder and users in that role can now edit and save rendering parameters without elevated permissions.
Use "Access Viewer" tool from Sitecore start menu to define why your user does not have required rights.
By default both roles sitecore\Designer and sitecore\Author have field read and field write access to Layout template section fields. But, it seems that roles have only read access to item that you are trying to edit. You can add write access to that item.
For more details look at Security Administrator´s Cookbook
I have a user who's been assigned the sitecore/Analytics Reporting role (member of Sitecore Client Users), and when I log in with that user I can see Marketing Center, Engagement Analytics and Executive Dashboard. I now want to give this user read access to a content item, but I can't make it work.
First of all, the sitecore/Analytics Reporting role already has read access to the content editor etc (inherited from the Everyone role), so why can't I see it? I created another role with explicit read access to the content item and assigned it to the same user, but I still can't see it. Does anyone know what I need to do for the user to see the content item?
I seen this a few times before with older Sitecore versions. Doing a Sitecore cache clear or IIS reset resolved it at that time.
After checking with Sitecore support they told me you have to add Sitecore Client Designer to your role (even though the Access Viewer shows you have read access you still won't be able to see it until you've added this role).